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Invoice Overview

Via the menu item Invoice Overview you can access the commercial area of the application. Here you can view and create invoices.

Overview

In the overview, new invoices can be created and existing ones can be displayed.

Using the action symbols in an invoice row, the respective invoice can be displayed, edited and exported as PDF. With the XRechnung profile, an additional symbol for the separate XML download appears.

Using the symbol both the invoice template (PDF export, see Templates ) and the settings for the electronic invoice export can be configured.

Invoice numbers

New in version 4.11.0!

Invoice numbers can be issued consecutively and automatically. When an invoice is created, the application suggests the next free number; it can be overwritten at any time.

A number range is written as a pattern, for example RE-<year>-<number:4> for RE-2026-0001 . Besides fixed text, the following placeholders are available:

<year> and <year2> for the year (2026 and 26)
<month> and <day> for month and day
<number> for the running number; its width is set with <number:6>

The pattern is entered under Settings → General . If the field is left empty, the most recently issued number is incremented by one, as before.

Counting works without a hidden counter: the application looks up the highest number already issued in the same period and increments it. As a result, counting starts at 1 again in the new year by itself, manual corrections are picked up, and abandoned invoices leave no gap. A number that is already in use is rejected.

Every branch can have a number range of its own. Two properties run under different companies can therefore use separate number ranges while still being managed from one shared customer base. To match this, separate sender details for the electronic invoice can be stored per branch in the invoice settings.

The configured number range is also used in the accounting journal for automatic invoice matching during the bank import .

Electronic Invoice

The application offers the possibility of a standardized electronic invoice export according to EN-16931. An XML file is generated that meets the requirements of the EU and is mandatory for invoicing public institutions (B2G).
This form of invoicing is also popular in the B2B sector, as it allows invoices to be easily imported into other applications, such as tax software.

The invoice overview has exactly one button for this PDF Export . If all requirements are met, the generated PDF file contains the e-invoice data as embedded XML – a so-called hybrid invoice. If details are missing, a plain PDF invoice without e-invoice data is produced instead. An icon in the invoice row shows which case applies; hovering over it lists any missing mandatory fields.

With the XRechnung profile, an additional button E-Invoice XML Export appears that downloads the XML file separately.

To generate an electronic invoice, some meta-information is required, which can be configured using the symbol Settings on the overview page. Here is an excerpt:

It is possible to create multiple such settings. The field These invoice details apply to determines what a record is used for: as the default for all branches without invoice details of their own, for one specific branch, or not at all. When several properties are run under different companies, every branch thus gets its own sender details – see the section Invoice numbers .

When invoicing a public institution, a so-called Leitweg-ID is required. This can be configured as follows: Edit invoice -> Edit guest -> Field: Customer reference .

Rounding differences:
It may happen that amounts in the XRechnung export differ by a few cents compared to the display in the application itself or other applications where the XRechnung is imported.
The reason for this is rounding during the calculation of the amounts, which are commercially rounded to two decimal places. The calculations meet the requirements for invoices according to § 14 UStG.
The basis from which the calculation starts is also decisive. XRechnung always uses the net amount as the basis. If you enter your prices in the application as gross prices, deviations are very likely.
Recommendation: To obtain consistent results, prices in the application should also always be stored as net prices in the invoice.